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Upcoming workshops ______________________________________________________________________________ Ohio 4-H 2007 Statistical Report - link to Report Ohio 4-H 2006 Statistical Report - link to report Ohio 4-H 2005 Statistical Report - link to report Ohio 4-H Publications click here to get list ____________________________________________________________________
Youth Enrollment
New Users Workshop - link
to Power Point presentation
(This is a large file and takes a couple of minutes to download, I would suggest that you save the file to your computer and then open from there.) ____________________________________________________________________________________
What you can do to help:
If you would like to contribute, my only request is that you make your submission as complete as possible. The users in our state range from novice computer users to experienced Blue Ribbon users. Please email your forms and articles to elder2@ag.osu.edu. What counties are using for certificates throughout Ohio 4-H Member Certificate Examples Year End Processing Info – Youth Enrollment What
to do with the project files during the roll over of data for 2009
- When you go to reset the project files for 2009 make sure that
you do not to use the Utility to delete the Member Project file,
but use the Empty Table option instead when you reset your files
for 2007? This will prevent you from having a problem
with your project files next year. Basic steps for Year-End processing County Youth Data Files. 1. Backup your data first. Go into Windows Explorer or however you do a backup and save your data. If you are unsure of how to make a backup copy of your data, contact you state support staff member. 2. Delete all the inactives. If you don't want them in for more than one year, otherwise you won't know which members became inactive in 2009, and which were previously marked inactive. Retaining large numbers of inactive records will slow the performance of your program. To Delete Inactives: Go to Utilities|File Utilities|Utilities|Delete Inactives – then choose those member category(s) you wish to delete 3. Do year-end processing by going to Utility|Process Year-End Files . Year-end processing does the following: a. Set each member and leader Inactive . The categories of Alumni and Other remain active. b. Increments the Age of each record by one year. c. Increments the Grade of members and cloverbuds by one grade. d. Increments the Year in 4-H of all members and leaders by one year. e. Sets all member/leader projects Inactive (optional). f. Sets the Fees Paid field to false. g. Deletes all records in the Training Log, Group Volunteer Enrollment , and Youth Group Enrollment files. Note: If Year-End Processing does not finish cleanly, NEVER run it again without restoring the original data files. If Year-End Processing is run twice in a row, grade, age, and year in 4-H will be incremented twice.
4. Update Master County file under File|County Information . Change the 4H Age Calculation Date to add 1 year, i.e. if it says 1/1/2008 change to 1/1/2009 (or whenever your year starts). 5. Go to Utility|Preferences and increase the Activity/Award Year by 1, i.e. from 2008 to 2009 under the Default Member Entry tab . 6. ( Optional – at State's Discretion ) If your state has a new project file that you need to add you can copy and paste that in from them into your data file folder. Then go into the Youth Program to recreate the indexes on the Youth2c.db file. Go Utilities|File Utilities. highlightingYouth2c.db and go to File|Recreate Indexes .
For assistance with your questions, please contact Jim Elder at 614-688-5692. Jim
Elder
Research,
and Technical Support Instructor The
Ohio State University
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